The 11th IEEE ESTC

SEPTEMBER 9–11, 2026 | HELSINKI, FINLAND

Submissions

Presentation Guidelines for Oral Presenters

To ensure a smooth session, we kindly ask all oral presenters to observe the following guidelines:

Before Your Presentation
Please be in the presentation room at least 10 minutes before the start of your session and introduce yourself to the Session Chair. This will allow sufficient time for any final organizational arrangements before the session begins.

Presentation Duration
Each presentation is allocated 25 minutes in total. Please plan your talk so that 4–5 minutes remain for questions and discussion at the end of your presentation. We kindly ask you to respect the time limit.

Presentation Format
There is no presentation template for IEEE ESTC 2026. However, please prepare your slides in 16:9 format for the best display on the conference projection system.

Presentation Upload
To ensure a smooth transition between presentations, all speakers are requested to upload their presentation slides via ConfTool by 7:00 p.m. on the evening before their presentation.

To upload your presentation:

Log into ConfTool.
Click on “Your Submission”.
Select “Upload presentation slides or poster for printing”.
Upload your presentation under “2nd file” at the bottom of the page (accepted file formats are pdf, pptx and ppt).

Presentation Guidelines for Poster Presenters

During the Interactive Poster Session, we kindly ask all poster authors to remain close to their posters so that participants can approach them with questions and engage in discussion. There is no need to prepare a formal presentation; instead, we encourage you to take this opportunity to interact with fellow conference participants and discuss your research.

We recommend using the provided poster template, although its use is not mandatory. When preparing your poster, please ensure that the following guidelines are followed:

Format: A0 (84.1 × 118.9 cm, portrait orientation)
Font size: no smaller than 18 pt
Use bullet points where possible and avoid lengthy blocks of text
Include images and diagrams in high resolution
please leave a small margin of 2.5 cm at the side of the poster, to avoid problems with printing

If you would like your poster to be printed by the conference office and delivered directly to the conference venue at cost price, please book the optional printing service via ConfTool and upload your poster by August 26, 12:00 p.m.

To upload your poster:

Log into ConfTool.
Click on “Your Submission”.
Select “Upload presentation slides or poster for printing”.
Upload your poster under “3rd file” at the bottom of the page (accepted file format is pdf).

If you prefer to bring your own A0 poster to the conference, assistance with mounting it will be available on site.

Please note that all posters must be collected by Friday afternoon after the conference. Any posters not collected cannot be stored or returned.

Proceedings

Accepted contributions will be published in the conference proceedings, and archived in IEEE Xplore (provided they comply with specifications). IEEE ESTC papers can be searched through IEEE, Google scholar and other search engines.

IEEE ESTC Student Travel Award
The student travel grant program for IEEE ESTC awards up to 20 grants. The competition is open to all full-time graduate students enrolled at an accredited institution in a program of study within the scope of IEEE ESTC. The student must be listed as the primary author on the abstract. Further details can be found here.

Important dates:

Conference: 09 – 11 September 2026
Abstract submission opens: 1 December 2025
Abstract submission deadline: extended until 15 March 2026
Notification of acceptance: postponed to 24 April 2026
Paper submission deadline: extended until 21 June 2026

Student Competition Challenge

Predictive Modeling and Design Optimization for Advanced Electronic Packaging.

more info

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